Camp FAQs

REGISTRATION TERMS

Registration is on first come, first serve basis. Full payment is due at time of registration.

You will receive a confirmation email from VENDINI TICKETING with LINKS to CAMP GUIDELINES AND REQUIRED PERMISSION FORMS which must be completed and signed by parent/legal guardian to complete registration. Forms MUST be on file before the child may attend camp. 

DISCOUNTS:  10% EARLY BIRD ends April 30  / 10% SIBLING DISCOUNT begins MAY 1.

Discounts cannot be combined.

REFUND POLICY

Withdrawal from camp must take place by the following deadlines for refund amounts as follows:

  • Before or on May 15 – tuition refund less $25 withdrawal fee.
  • From May 16 – May 31 – half tuition refund.
  • June 1 – August 10 – no refunds issued.
  • No refunds, credits or make-ups for camper absences.
  • Online registration processing fees are non-refundable.

Transfers/schedule changes granted space permitting with a $25 processing fee per transfer.

Center Cancellations: The Center reserves the right to cancel any session not meeting minimum enrollments, in such a case full refunds will be issued less any applied discounts.

Last Minute Registrations: Registrations received later than the Thursday before the designated camp week and/or the morning of camp will incur a $15 admin fee.

What are the dates of your summer camp?

Our Summer Youth Arts Camp programs will be held for 9 weeks from Monday, June 4 – Friday, August 10. There will be no camp the week of July 2-6 due to July 4th holiday.  

Where is the camp held?

Camp programs are held in the main building of the Carrollwood Cultural Center, 4537 Lowell Rd, Tampa Fl.  Children ages 4-5 have their own dedicated classroom and secure outside play area designed just for them.  Campers ages 6-12 rotate activities throughout the building in the art room, dance studio, music lab and main theatre, as well as in the outdoor, shaded yard adjacent to the center.  

What ages can participate in summer camp?

We offer camp programs for ages 4 – 12. 

Children 4 years old must be fully able to toilet without assistance.    

12 year olds should be entering 7th grade in the fall.  

How are groups divided and how many will be in each group? 

  • Campers are grouped according to age.
  • Age 4-5 is limited to 20 campers with 1-2 lead teachers and 2-3 camp crew assistants.
  • Age 6-12 are divided into 2 appropriate age groups with 20 per group, with 1 lead teacher and 1-3 camp crew assistants.

What will my child do during summer camp?

Ages 4-5 will experience age appropriate arts activities that stimulate their creativity including drawing, painting, arts and crafts, music, dramatic play, song and dance and other activities that relate to our fun weekly camp themes. 

Ages 6-12 will rotate between art activities including Music, Theatre, Visual Art and Dance/Movement that tie in to our fun weekly themes.  Afternoon Specials will include additional activities and they will learn material to perform for family and friends in the camp Show & Share Performance each Friday afternoon.

  • Dress Up Thursdays campers can dress as their favorite princess, knight, super hero, alien, etc…to go along with the theme of the week.
  • Fun Fridays include a visit from KONA ICE of Tampa Bay
  • Show and Share! – every Friday starting at 3:45 campers will show off their new skills and perform skits, music, songs and dances etc for each other, friends and family.

Why do you have weekly themes?

Themes provide a jumping off point for our faculty as they plan the summer activities and provide an overall focus to the week’s experience. The campers enjoy the different themes and fun activities that go along with them. 

Are there breaks during the day?

Yes, there is a 15 minute break between activities each morning and afternoon for a quick snack, water, and bathroom break.  After lunch, campers have outside recess (weather permitting) for 30 minutes each day.

When and where do we drop off/pick up our child each day?

  • Camper check-in is located in the front lobby of our main building.
  • A parent, or other authorized adult, must come inside to sign-in AND sign-out the child each morning and afternoon. Anyone is allowed to pick up camper must be listed on the pick-up list.
  • Proper ID is required before a camper is released at the end of the day. Morning sign-in is between 8:45-9am for all campers, sign-out is 3:45-4pm. Unless previous arrangements have been made for early sign-out, we request parents follow the daily schedule to allow students full participation in creative times.

Do you have Early Drop Off or Late Pick-up? 

Yes, we offer FREE Early Drop Off and Late Pick-up until 5:30.

Doors open for Early Drop Off at 8:00am.

Campers must be signed out no later than 5:30pm, after 5:30pm pick-ups will $2 per minute late fee. 

How should my child dress for camp?

Dress comfortably and dress for mess– jeans, shorts, t-shirts are perfect! 

Closed toe shoes are required.

PLEASE No flip flops, roller shoes or high heel shoes allowed. 

Legging or bike shorts must be worn under dresses for activities.

Can I request my child be put in the same group as a friend?

Certainly, let us know at time of registration and we will do our best to accommodate your request.  Note: Requests for an older child to be with a younger child will be honored only with the older child in with the younger group.

What should my child bring?

  • Campers will need to bring a lunch (with utensils if needed) and 2 snacks each day; we suggest an extra snack if child is staying for aftercare.
  • We suggest campers age 4&5 to bring a change of clothes in their backpack and comfort object for quiet time (blanket, stuffed animal for example).
  • Please label all backpacks, lunch bags with child’s name.
  • We are unable to microwave, refrigerate or heat food for campers.
  • Sunscreen for outdoor play times; we will only apply with parent permission.
  • Necessary medications labeled with camper name, dosage info, doctor – a medical waiver /information form must be on file with permission to administer.

What should my child NOT bring to camp?

Campers should not bring valuables, electronics, sharp objects, or other items that are not needed for camp activities.  If you want your child to bring a cell phone, it must be checked in the main office at the beginning of the day. It will be returned at the end of the day when the parent signs the camper out. Cell phones are not to be used during camp activities. We are not responsible for lost or stolen items. 

What about child safety?

Campers are supervised at all times throughout the building and outside. The play area for 4&5 year olds is enclosed and gated for security. We reserve the right to dismiss any camper whose behavior may be harmful to another camper.  Faculty and Staff have undergone background checks prior to hiring. Camp crew volunteers have been interviewed and approved by their school guidance counselors and the Center’s Volunteer Coordinator. The CCC Education Director and Volunteer Coordinator train and supervise Camp Crew to prepare them to assist all camp activities, sign-in and sign-out.  

What if my child is ill or becomes sick at camp?

Keep your child home if a fever is present OR illness prevents your child from participating.

If your child becomes ill at camp, we will contact you or other authorized adult to sign the camper out.  We do not provide child care for campers that are unable to participate in camp activities.

What if my child needs to take medication during camp?

When registering your camper, you will complete a medical questionnaire informing us of any allergies, conditions or medications. If your child needs to bring medication to camp it MUST be checked into the main office. It should be in a clear plastic baggy with child’s name clearly marked and with complete dosage instructions. Camp staff will not administer any medication without a pre-signed authorization from the parent/guardian on file.

Inclement Weather / Power Outage – Camp is held rain or shine. In the event of Severe Weather, parents may elect to keep their camper home or sign-them out early. If a power outage occurs during the camp day, adequate time will be given for power to be restored before contacting parents for sign-outs. If there is no power before the day begins, we will do the best to notify all camp families. Acts beyond our control are not eligible for refunds, credits or make-ups.

TOM JONES Tuition Assistance – Financial assistance is available for summer camp tuition. Need-based scholarships are awarded for up to 2 weeks per child / family.  The 2018 Scholarship Application, guidelines and deadline information is available on our website at carrollwoodcenter.org.